Procurement Services
About
The Procurement Services Department is a unit of the Division of Finance & Administration reporting to the Associate Vice Chancellor of Finance. We are responsible for procuring goods and services, contracting and the PCard program. We support the central mission of the University by providing efficient and effective procurement processes in accordance with applicable State and University policies and procedures. We strive to accomplish these goals as economically as possible, within acceptable standards of quality and service, while utilizing professional ethics and best business practices throughout the entire procurement cycle.
Tools and Guidance
SpartanMart
Always start with SpartanMart. Requisition to Purchase Order (PO) is preferred as it affords the University the best protection outside of a signed contractual agreement. The State of NC Terms and Conditions are linked on the Purchase Order and a PO is deemed a contract when the seller accepts the purchase order and acts on it.
Advantages of the SpartanMart Requisition to Purchase Order (PO) process:
- Compliance
- Risk mitigation
- University standards
- Metrics and Reporting
- Diversity
- Sustainability
- Efficiencies gained in Procure2Pay process
The Payment Request is to be used for those types of goods and services where Procurement Services adds no value to the procurement process. Reference the Procure2Pay Guidance document on the Purchasing website.
PCard
PCard is ideal for one time expenses, small dollar, international and University travel expenses.
Contract Guidance
There are many factors to consider when acquiring goods and services on behalf of the University. Please review information at Contract Services Webpage for guidance on when a contract should be put in place and for information on UNCG approved contract templates.
Independent Contractor
UNCG is required to comply with provisions of the Internal Revenue Service regulations regarding personal service arrangements that create an employer/employee or an independent contractor relationship. Please review information under Independent Contractor Section for guidance on when an individual should be classified as an independent contractor vs an employee.
For assistance please email: procure@uncg.edu.