Financial Services
Policies and Procedures - Travel
Policy 4 - Authorizations Required for Travel
Obtaining Approval to Travel
Approval is required for any overnight travel; any lodging, registration fee,
or meals (for out of country travel only) in excess of the allowed rates; use
of personal vehicle or airport parking in excess of 96 hours. Approval authorization
for travel is delegated to the traveler's department head. Travel Authorization/Expense
Report (TRV-1) is to be
completed by the traveler and the appropriate approval signature obtained.
If a travel advance is to be requested, a copy of the approved form should
be forwarded to Accounts Payable. If an advance is not requested, the approved
form should be retained by the traveler and the reimbursement section completed
after the travel.
Approval procedures for in-state and out-of-state travel are the same. For out-of-country
travel the approval of the Dean, Director of the Weatherspoon Art Gallery, University
Librarian, the Associate Provost for International Programs, or the Vice Chancellor
of divisions other than Academic Affairs is required. In addition, out-of-country
travel paid by contract or grants must have approval from the Funding Agency.
Blanket Authorization
Employees who travel frequently in-state or out-of-state in the course of
their official duties may obtain a blanket authorization. A Travel Authorization/Expense
Report (TRV-1) should
be completed by the traveler and approved by the department head. Requests
for reimbursement
shall be submitted monthly.