Financial Services
Policies and Procedures - Travel
Policy 14 - Out-of-Country Travel
Out-of-Country Travel
For out-of-country travel the approval of the Dean, Director of the Weatherspoon Art Gallery, University Librarian, the Associate Provost for International Programs, or the Vice Chancellor of divisions other than Academic Affairs is required.
All foreign travel funded by contract or grant funds requires prior approval
of the funding agency. Federal contracts and grants require the use of U.S. Flag
carriers unless otherwise approved by the sponsoring agency.
Employees may elect to claim the subsistence rate* published by the Department
of State for any foreign travel funded by a federal agency on a contract or grant
account. This decision must be made prior to submitting the proposal to the funding
agency and the appropriate federal per diem requested in
the proposed budget.
Foreign travel charged to state funds or trust funds may use either state rates
for subsistence or the federal per diem depending on the availability of funds
and subject to the approval of the authorized account holder.
If an employee elects to claim the federal per diem, regardless of funding source,
the published per diem is the maximum amount that can be reimbursed. EXCESS SUBSISTENCE
FOR LODGING WILL NOT BE ALLOWED. A receipt of lodging expenses from a commercial
lodging establishment must be presented for reimbursement.
*Out-of-country rates are available on-line
Travel and Business
Foreign Per Diem Rates