1. PROSPECTIVE STUDENTS
2. CURRENT STUDENTS
3. FACULTY & STAFF
4. ALUMNI
5. COMMUNITY & FRIENDS

1. CAMPUS LINKS
   1. Inside UNCG
   2. Admissions
   3. Academics
   4. Libraries
   5. Administration
   6. Research & Centers
   7. International Programs
   8. Continuing Education
      & Outreach
   9. Technology
   10. Arts & Entertainment
   11. Employment
   12. Corporate Resources
   13. Giving to UNCG

UNCG Home > Business Affairs > Financial Services

Policies and Procedures - Travel

Policy 11 - Internal Conferences and Informal Meetings with Guests of Department Heads

Internal Conferences

Internal Conferences are those that involve participation of employees within that particular department, institution or agency only.

Criteria for Authorized Internal Conferences

• The conference is planned in detail in advance, with a formal agenda or curriculum.
  
• There is a written invitation to participants, setting forth the calender of events, the social activities, if any, and the detailed schedule of costs.
  
• No excess travel subsistence may be granted for internal departmental meetings, conferences, seminars, etc., and such meetings must be held in state facilities when available.
  
• No excess registration fee may be granted when a state employee is attending an internal state sponsored conference, seminar, etc.
  
• Sponsoring departments may provide refreshments for "breaks" provided there are twenty (20) or more participants and costs do not exceed four dollars ($4.00) per participant per day.

Informal Meetings with Guests of Department Heads

State employees who are elected by a vote of the people or appointed by the governor, the president of the University of North Carolina, the chancellors of the constituent institutions of the University, and the president of the Community College System may be reimbursed from state funds for actual costs of meals, themselves and individuals who are not state employees who are their guests, when accompanying them in the course of conducting state business. Department heads may be authorized to pay honorarium to non-state employees for expenses in lieu of a per diem.

Page updated: 20-Dec-2006

Accessibility Policy