Financial Services
Policies and Procedures - Financial Services
Policy 9.2 - Policy on Exception Payroll Check Requests
The employing department is responsible for preparing and submitting the required
position and personnel forms/EPAFS and for performing time entry by the prescribed
deadlines. Problems occur if the necessary actions are not received on time
or they are in error; or if errors are made in coding and data entry. An error
correction Payroll Exception Process within the Banner HR Payroll System will
be run as described in this policy which will require multiple steps processing
to pay the employee accurately, assess and remit taxes properly, resolve individual
payroll problems, and correct the payroll records.
The intent of this policy is to establish an efficient business process without
causing a significant hardship for the employee. Basically, if the amount of
incorrect pay is related to the employee’s Primary base job and the gross
amount requested is at least 15% of the Primary job salary, then a Payroll
Exception Process check will be issued provided the employee is not willing
to have the underpayment paid in the next scheduled regular Monthly Payroll
Process. If an employee is supposed to receive a regular monthly paycheck for
their primary job and does not, then a Payroll Exception Process check will
be issued, at the designated date and time described below.