Financial Services
Policies and Procedures - Financial Services
Policy 7.10 - Policy for Use of Discretionary Funds
Discretionary funds are non-state unrestricted funds available to the Chancellor for administrative and service functions not met from other funding sources. These funds are available for the Chancellor's use and/or allocation to the Provost, Vice Chancellors, Deans and other senior administrators to supplement other resources. Discretionary funds usually arise from investment income and unrestricted gifts. This policy also applies to non-operating departmental accounts funded by unrestricted gifts. The following statements define the framework within which discretionary expenditures are to be made:
Expenditures from Discretionary Funds shall only be made for University purposes, and not for personal use or personal enrichment.
Discretionary funds are discretionary as to use, not process. University purchasing policies and procedures shall be followed in making expenditures from discretionary funds. Also, appropriate documentation shall be provided to support discretionary expenditures.
Discretionary expenditures may be made to support those representing the University at events in an official capacity, including the Chancellor's spouse. This may include travel and other related expenses.
Discretionary expenditures may be made to support events for building or enhancing campus community and for building relationships and providing services on behalf of UNCG. This may include receptions, mealtime gatherings, dedications, and other events in which the University representation and/or sponsorship are consistent with its mission and expectations.
Discretionary expenditures may be made for administrative expenses not appropriately met from other fund sources. This may include travel to meetings and conferences, business meals, awards, etc.
Discretionary expenditures may be made for expressions of congratulations, sympathy, etc. in an official capacity.
Discretionary expenditures may also be made for educational and general University expenses that could be appropriately met from other fund sources, where funding from other fund sources is insufficient.