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Policies and Procedures - Contracts and Grants

Introduction Statements

Introduction 1 - Overall Policy on Contracts and Grants

Introduction 2 - External Funding - Sponsored Program or Gift?

Introduction 3 - Office of Contracts and Grants

Introduction 4 - Organizational Chart

Introduction 5 - Orgaznizational Responsibilities (Contracts and Grants)

Introduction 6 - Office of Research Services

Policies

Policy 1 - General Proposal Guidelines

Policy 2 - Proposal Preparation

Policy 3 - Proposal Processing

Policy 4 - General Administration of Sponsored Projects

Policy 5 - Responsibility for Sponsored Projects

Policy 6 - Action Upon Receipt of Award

Policy 7 - Communications with Sponsor Agencies on Financial Matters

Policy 8 - Expenditure Guidelines

Policy 9 - Cost Sharing or Matching

Policy 10 - Audit Matters and Reports

Policy 11 - Equipment Management

Policy 12 - Certification of Effort Reporting

Policy 13 - Compliance with the Federal Fair Labor Standards Act (FLSA)

Policy 14 - Program Income

Policy 15 - Facilities and Administrative Costs/Overhead Receipts Allocation

Policy 16 - Affirmative Action/Time Limited Appointments

Policy 17 - Pay Beyond Contract for Extramural Funded Research

Policy 18 - Fixed Price Contracts

Procedures

Procedure 1 - Overview of Proposal Preparation and Processing

Procedure 2 - Proposal Preparation

Procedure 3 - Preparing the Budget

Procedure 4 - Assignment of Contract and Grant Fund Numbers

Procedure 5 - Budget and Expenditure Report

Procedure 6 - Budget Revisions

Procedure 7 - Deposits to Contract and Grant Funds

Procedure 8 - Certification of Effort Reporting

Procedure 9 - Financial Reporting to Sponsoring Agencies

Procedure 10 - Equipment Management

Procedure 11 - Research Subject Advance Fund

Procedure 12 - Cost Sharing and Matching Funds Report

Appendix Statements

Appendix 1 - External Matching Certification

Appendix 2 - Factors for Use in Cost Proposal Submission

Appendix 3 - Cost Sharing/Matching Brief

Appendix 4 - University Salary Cost Sharing Certification

Appendix 5 - Summary University Salary Cost Sharing Certification

Appendix 6 - University Non-Salary Cost Sharing Certification

Appendix 7 - Budget Changes

Appendix 8 - Contracts and Grants Award Brief

Appendix 9 - Close Out Checklist

Appendix 10 - Summary of Personnel Payroll Deadlines

Please note: some items require the Adobe Acrobat PDF Reader, which can be downloaded from the Adobe web site.

Page updated: 18-Jun-2010

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